Vacancy: Administration Assistant
Posted on 8th November 2023
Badminton Scotland is the governing body for the sport in Scotland, based at 40 Bogmoor Place, Glasgow, G51 4TQ. Its role is to develop participation, memberships and performance, and accelerate the growth of the sport across the country.
To find out more about Badminton Scotland use this link: https://badmintonscotland.org.uk/
We have an exciting opportunity to join our dynamic Administration Team to support us with essential admin processes which help Badminton Scotland run smoothly.
If you are an organised person with a good eye for detail, why not put your invaluable skills to good use and support Scotland’s Badminton community by becoming an essential player within our Team.
- Role: Administration Assistant
- Contract: Permanent
- Hours: 35 hours / week
- Location: Hybrid working (40 Bogmoor Place, Glasgow, G51 4TQ)
- Salary: £19,838
- Learning and development tailored to your role and personal skills
- An energetic environment with flexible working options and a real sense of community
- A culture encouraging inclusion and diversity where employees are valued for their skills and unique perspectives
- 32.5 days holiday (pro-rata based on start date)
Reports to: Head of Finance
Day to day you will:
- Assist Badminton Scotland’s Head of Finance and wider team with administrative tasks relating to departmental objectives and tasks
- Work alongside a progressive team who work to develop the sport across Scotland
- Learn important administrative skills related to planning and management of teams, coach education and events
- Assist the admin processes within the Finance Team
- Maintain supplier records within the finance system
- Process sales invoices for our membership and coaching teams
- The core hours of the position are 35 per week, with possibly some additional requirements at peak times or during Major Events. Mainly Monday to Friday with possibly some weekend and evening work, although there is flexibility to adjust hours to suit.
- Badminton Scotland offer a hybrid working environment, meaning that although the role is office based there is the opportunity to work from home for part of/or all of the week.
- Currently, we are all in the office on Wednesdays and work from home the rest of the week, apart from when we have important tournaments on.
- Badminton Scotland will provide the employee with a laptop and Office365 licence pre-installed. It is expected that the employee will have access to reliable stable internet to allow working from home.
- The role holder will receive 1 to 1 support and mentorship on balancing flexible hours and work-life balance.
- We believe individuals shouldn’t be disadvantaged because of their background or identity, but instead should be considered based on their strengths and experience.
Knowledge, skills, experience and qualifications
- We would love if you have the following:
- Previous accounts payable experience
- Highly numerate with strong attention to detail is essential
- Ability to multi-task and prioritise tasks to meet deadlines
- The ability to deal with athletes, customers, suppliers, volunteers and colleagues respectfully
- Able to maintain confidentiality as you may be handling personal and sensitive information
- Knowledge of Microsoft Office 365 applications (full training will be provided for each process)
- Time management and the ability to work in a fast-paced environment
- Good verbal and communication skills
- A willingness to learn and adapt to new technologies and processes to learn and grow within the role
- A positive attitude and ability to maintain a friendly and supportive demeanour
- A minimum Highers in Accountancy
- A working knowledge of Xero and excel would be of great benefit
If you feel you might not meet every criteria that we are looking for, please still send in your application with a cover letter explaining why you feel you are still the right fit for this role.
- We are an equal opportunities employer, and positively encourage applications from suitably qualified and eligible candidates regardless of age, sex, nationality, disability, race, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy and maternity status, or socio-economic background.
- We particularly welcome applicants with one of these protected characteristics, as we are currently underrepresented within our staff team.
- We also particularly welcome applications from those with lived experience of the challenges faced by the young people, families, and communities that we serve.
- Send in your CV together with a covering letter telling us why you are the right person for this role.
Applications should be sent to firstname.lastname@example.org by Friday 17th November 2023.
Shortlisted candidates will be invited for interview on Wednesday 22nd November 2023.
- The information you supply in your application will enable the interview panel to decide whether to invite you for an interview.
- Tell us about any education and training that you have received, as well as any relevant experience in your present or previous jobs.
- Your experience gained in unpaid jobs or volunteering is just as important as paid jobs.
- Ensure that you provide us with enough information to demonstrate that you have the skills, experience and knowledge for the role.
- We are excited to hear about your motivations for applying for the role and what you think you will bring to the role and the company.
- We prefer interviews to be held face to face, but can accommodate online interviews using Microsoft Teams in certain circumstances.
- Our staff are very welcoming and supportive, and the role includes regular support and supervision alongside on-the-job training.
- All information you provide will be processed in accordance with the Data Protection Act 1998